Windows Steps Recorder: A Very Underrated Utility For Step-by-Step Guides

  • Windows Steps Recorder is one utility that will record an action, step-by-step, and then produce an easy-to-share and follow guide.
  • Windows Steps Recorder is the perfect tool to assist someone in need, especially if they’re technologically challenged.
  • Learn what is Steps Recorder and how you can use it to solve someone else’s computer problems.
  • I love small system utilities that make life easier.
steps staircase

Did someone in your family ever call you to ask for help with what they’re doing on their computer? I’m talking about stuff that’s basic to you, of course. Stuff that you can’t imagine someone else doesn’t know how to do. Stuff that you don’t even know how to explain.

I’m sure you know what I’m talking about.

I usually deal with this kind of situation by using some sort of remote screen-sharing tool, be it Team Viewer, Skype, Zoom, or anything else that helps me see the other person’s monitor contents. But what if the other person doesn’t have any of these apps installed, what if they don’t know how to download and install a program, what if… well, you get the point.

There are plenty of scenarios where a tool like Steps Recorder can help. What this small system utility does is record all the steps you do to perform an action and save them into a single HTML file.

All you have to do is send the file to someone and they can replicate your steps easily, by just following the images and descriptive text. If that’s not enough, you can even add comments and highlight a certain portion of the screen during a specific step.

What is Steps Recorder?

Windows Steps Recorder is a small utility included in Windows that allows you to record actions performed by the user and convert them in simple tutorials that can be shared with someone else.

How to Record an Action with Steps Recorder

1. Open the Start Menu and type Steps Recorder. Hit enter to launch.

windows steps recorder main window

2. Before you do anything take a deep breath and think about the steps you will need to do. This thing records everything, including your mistakes.

3. Press the Start Record and begin. The button appearance will change so you’ll know it’s recording.

windows steps recorder recording

4. At any time you can press the Add Comment button to highlight an area of the screen and add a helpful comment.

windows steps recorder adding a comment

5. When you want to take a pause, but continue later press the Pause Record button. If you’re done press the Stop Record button to finish the recording.

6. You’ll need to save the recording now. You’ll get a warning message if you fail to do so.

windows steps recorder recoding not saved warning

7. You can set the recording file beforehand by accessing the Settings menu, hidden under the question mark at the right-hand side of the app window.

Notice you can also increase the number of maximum steps that will be recorded.

Here’s a preview of what the recoding file looks like. It’s an MHT file, which means it’s an HTML file that includes all image assets. It can be opened by any modern browser, don’t worry about that.

windows steps recorder result

What’s missing?

  • An option to capture only one monitor.
  • Option to remove unwanted steps.
  • Regional settings to select another language (maybe your family member doesn’t speak English so well).
  • Option to save in other formats (JPG, PDF, Word).

That’s it. Pretty easy, right? Now you can help your uncle or grandma without having to spend hours on end on the phone wondering what they’re actually doing.

Do you know any other small useful utility? I’m also using the Snipping Tool almost daily, so I would like to hear what apps people are using. I’m always looking for things that can make my life easier.

Avatar for Ionuț-Alexandru Popa
I'm a writer and Editor-in-Chief at BinaryFork. I am passionate about technology, science, space exploration, and movies. I started writing about tech more than 20 years ago, after graduating in Computer Science.
Want to work smarter, not harder? Join our FREE newsletter
Learn tricks you can use daily to save time. You will also receive a PDF with the essential Windows 11 keyboard shortcuts.
We want to hear what you have to say:

Your email address will not be published. Required fields are marked *

Our readers appreciate heated debates, as long as they remain polite, so they ask for your respect, even if you don't completely agree with them. Thanks!

The written content on our website is available free of charge because of the ads we're showing. Please support our efforts and deactivate your AdBlocker when you visit our site. Thank you!
Subscribe for FREE and learn computer tips you can use to do things faster
Every subscriber receives a PDF with the essential Windows 11 keyboard shortcuts.